Senior Administrator - Orkney Reserve

RSPB Scotland (Orkney) is looking for a part-time Senior Administrator (26.5 hours per week) to keep our 13 reserve sites running smoothly. You’ll bring well developed organisational skills and solid experience in land management, property and health & safety (or similar) administration, helping us stay compliant and efficient.

Join our passionate and dedicated team and enjoy hybrid working with occasional visits to our stunning reserves.

This role will suit someone who is self-motivated, proactive and highly organised, with the drive to deliver high-quality results in fast-paced environments.

You will be skilled at building, maintaining and developing effective relationships with people at all levels-both internally and externally- using diplomacy and tact to handle complex, confidential and sensitive matters appropriately, ensuring all interactions are professional and RSPB Scotland (Orkney) is represented in a positive manner.

You will also bring strong operational knowledge to support the compliance elements of managing our 13 reserves including health and safety, land management and property maintenance requirements.

Essential skills, knowledge and experience:

• Proficient in Office 365, including calendar management and meeting coordination in Outlook, document creation and version control in Word, data management and Intermediate level formulas in Excel and presentations in PowerPoint.
• Experience in maintaining compliance records for health and safety codes of practice or other similar legislative or regulatory requirements.
• Proficient in document management and team collaboration via SharePoint and OneDrive with proven capability in organising filing systems and the ability to train and mentor others on these platforms.
• Adept at balancing competing demands and delegating responsibilities to maintain consistent productivity under pressure.
• Proactive approach to problem solving - able to identify issues and support resolution.
• Able to communicate effectively with a wide range of audiences whether by phone, email, online or in person.
• Able to identify and act on opportunities for continually improving ways of working to enhance organisational efficiency.
• Able to participate in team meetings and discussions, with the occasional travel.
• Understanding of and alignment to the mission of the RSPB and our values.

This role is hybrid working between home and our Stromness office with occasional travel to our reserves.

It is a Part-Time role of 26.5 hours per week and we allow for flexible working arrangements.

To apply for this role, please provide a CV and complete the application form detailing how your skills and experience match those we are looking for.

We are looking to commence interviews the week of March the 30th, 2026.

For further information please contact [email protected] or [email protected]

We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature’s side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, and are particularly interested in applying, please contact us to discuss any additional support you may need to complete your application.

The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974.

The RSPB is a licenced sponsor. This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.