Biodiversity Training & Resources Administrator

The Vacancy

Are you an organised administrator who enjoys helping people and providing excellent customer service?

Join us and play a key role in supporting both our biodiversity training programmes and the production of our highly respected publications.

• Permanent full-time contract
• £26,302 per annum + excellent benefits – including life assurance 5 x your salary, health & wellbeing support + much more (see below)
• Base negotiable - You can be based anywhere in the UK (remote / home working available)

Work with purpose

At the Field Studies Council, our mission is to create outstanding opportunities that inspire everyone to engage with and care for the environment.

Every role plays a vital part in making that happen. As our Biodiversity Training and Resources Administrator, you will help ensure the smooth delivery of our biodiversity training programmes and publications activities, supporting learners, customers and organisations across the environmental sector. Through excellent administration and customer service, you'll help people access the training courses and resources that support environmental learning, biological recording and conservation.

What you’ll be doing

• Acting as the first point of contact for customer enquiries via phone and email
• Supporting learners with bookings, course enquiries and administrative requests
• Preparing quotes and processing bookings for corporate training clients
• Producing invoices and supporting financial administration processes
• Maintaining accurate records across databases, booking systems and spreadsheets
• Supporting the onboarding and administration of associate tutors
• Assisting with customer enquiries relating to Field Studies Council publications
• Supporting the promotion of training programmes and publications
• Taking minutes at meetings and assisting with reporting requirements
• Handling a variety of routine administrative tasks to support the wider team

Please refer to the vacancy pack attached to the advert on our careers website for further details on the full responsibilities of the role.

Where you’ll be based

The base location for this position is negotiable, with remote/home working available. If you prefer office-based working, you'll also have the option to work from one of our Field Studies Council centres located across the UK. We will also consider hybrid working arrangements.

There may be occasional travel to meet with colleagues and other stakeholders. We expect this to be limited, typically no more than once every two to three months.

Who we’re looking for

This role would suit someone who enjoys administration and customer service and is motivated by supporting environmental learning and skills development.

We're looking for a proactive and flexible individual who takes pride in helping customers, finding solutions and ensuring things run smoothly.

You don't need to be a biodiversity expert, but an interest in the natural environment and the work of the Field Studies Council would be beneficial.

You will have:

• Experience working in an administrative role
• Experience communicating professionally with customers by phone and email
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Experience maintaining accurate records and databases
• Confidence using Microsoft Office applications including Word, Excel and Outlook
• The ability to prioritise tasks and work effectively to deadlines
• A professional and articulate telephone manner
• The ability to work independently whilst also contributing positively as part of a team
• Experience using CRM systems, cloud-based administration systems or online learning platforms would be advantageous.

Sound like the role for you? Come and be part of the team! We look forward to your application.

Your benefits whilst working with us will include:

• 28 days annual leave + bank holidays
• 2 extra loyalty days dependent on length of service
• Life assurance 5 x your annual basic salary
• Health and Wellbeing Support App for you and eligible family members to access remote GP appointments, mental health consultations, physiotherapy sessions and financial & legal support
• 24-hour Counselling Helpline Service
• Cycle to work and EV schemes
• Discounts and cashback opportunities
• Flexible working options where roles permit
• Quality learning and development opportunities

If you have any queries regarding this vacancy, please call Emma Moffat on 01743650245.

The closing date for receipt of your completed application is 1st November 2026.

We reserve the right to close the vacancy early if we’re in receipt of sufficient applications. Please apply early to avoid disappointment.

Interviews are scheduled to take place at online on 19th or 20th November 2026.

Shortlisted applicants will be contacted by email.

We are committed to safeguarding and promoting the welfare of children and vulnerable adults, and we expect all team members to share this commitment. Any offer of employment will only be confirmed following the successful completion of rigorous pre-employment checks, including appropriate Disclosure and Barring Service (DBS) checks / PVG Scheme check with Disclosure Scotland.

The Company

We want to create a world where everyone feels connected to the environment so they can enjoy the benefits it gives and make choices that help protect it.

As an Investors in People charity, we realise that to achieve our vision we need diverse teams of staff who have a wide range of skills, a real passion for the work of the charity and pride in their role within it. No matter what role you perform at the Field Studies Council, everyone can make a difference and every role is vital to delivering our mission and vision… if this inspires you, we would love to hear from you.